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Run Your Private Practice with AI (Artificial Intelligence)

Kym Tolson

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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#125
Wednesday · 17 min
125. Inside the New Thera AI Hub and Why I Rebuilt It
Keeping up with AI as a therapist can feel like a part-time job, which is a big reason I rebuilt everything from the ground up into the new Thera AI Hub. The tools change every week, and I wanted members to stop downloading, updating, and re-downloading skills just to keep up. In this episode of Run Your Private Practice with AI, I share why I merged the Clinical AI Club into one membership and how skills now get delivered straight to your AI. The doors to the new Thera AI Hub are officially open, and you can join at $59 a month through November 30th, before the price goes up to $120. AI Tips You Don’t Want to Miss: Why skills are replacing custom GPTs, and what that shift means for your practice. How one connection gives your AI access to all 56 skills, with updates arriving automatically. A walkthrough of the success paths, from getting your evenings back to growing a group practice. What the new monthly AI 101 orientation covers if you’re brand new to AI. How to try one of the hub’s skills for free before you join. Mentioned in this episode: Join the new Thera AI Hub!! https://theraaihub.netlify.app/ ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#124
November 4 · 21 min
124. Using a Time Study to Help You Automate with AI, Delegate, and Eliminate Tasks to Save You Time
Most of what wears you down in private practice happens around the appointments, and a time study is one of the simplest ways for therapists to see where those hours actually go. Those small business tasks add up quietly. It’s tempting to grab the newest AI tool before asking whether the work needs to happen at all. In this episode of Run Your Private Practice with AI, I walk through the one-week time study I still come back to whenever I start feeling overwhelmed. I share how to set it up so it gives you something useful, and what to do once you hand your completed log to AI to sort out what you can automate, delegate, and eliminate. AI Tips You Don’t Want to Miss: How to track your week in 15-minute blocks without letting the log take over your day. The detail most people skip that makes your time study far more useful to AI. What to say when you upload your log to AI, no complicated prompt required. How to push past the “yeah, but” when AI suggests cutting a task. Turning a repeated task into a skill your AI can run for you. Mentioned in this episode: Thera Time Study: https://kymtolson.kartra.com/page/6O02194 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#123
October 28 · 13 min
123. What a Week of Using Dots from ChatGPT Actually Looked Like
I’ve spent a little over a week using Dots from ChatGPT as an AI assistant for my business, and I named mine Dottie. Some of what we’ve worked on together has been really useful. There have also been corrections, and a few moments where I’ve had to stop and ask, wait, where is that? In this episode of Run Your Private Practice with AI, I walk through the ordinary, nonclinical tasks I’ve handed off so far, from my inbox to a resource we’re building to a reference request that didn’t go as planned. If you’ve been curious about using Dots from ChatGPT or another AI agent in your practice, this is an honest look at what the setup takes and where you still need to stay involved. AI Tips You Don’t Want to Miss: What “clean up my inbox” leaves open, and what I had to spell out. Why I turned a confusing guide into a file an AI agent can walk you through. The bounced email that showed me where a handed-off task can stall. Where I still have to step in, from accounting questions to how my writing sounds. One small, nonclinical place to start testing an agent this week. Mentioned in this episode: Thera AI Hub waitlist: https://theraaihub.netlify.app/#tah-waitlist ChatGPT dots overview and current access information: https://learn.chatgpt.com/docs/dots ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#122
October 21 · 32 min
122. How to Tell Clients You Use AI Without Dreading the Conversation
The question I get asked most about AI notes is how to tell clients you use AI. More specifically, people want to know what to say out loud to someone who has trusted them with the hardest parts of their life. In this episode of Run Your Private Practice with AI, I go through a new survey of 343 clinicians that I helped design as the clinical consultant for Berries. We look at what happened to their documentation time and stress, what they refuse to hand over to AI, and how clients responded when their therapist asked for consent. Some of the numbers surprised me too. I also spend real time on the clinicians who said no to AI, and I end with a short explanation you can adapt for your own clients. AI Tips You Don’t Want to Miss: Why clinicians who tried an AI tool once and gave up may not have seen the full picture. Where therapists draw the line on what stays human, and how that line can shape your conversation with clients. What clients actually asked about when AI was disclosed, and the concern almost none of them raised. The difference in work-life balance between clinicians who spent their saved time on themselves and those who put it back into work. A 30-second way to tell clients you use AI, plus what needs to be in your paperwork before you say it. Mentioned in this episode: Survey Report: https://heyberries.com/the-2026-state-of-ai-in-mental-health-practice-report ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#121
October 14 · 35 min
121. Why AI Skips Your Practice and How AEO Optimization Helps
When someone asks ChatGPT to find a therapist who understands burnout, offers evening appointments, and works online, AEO optimization plays a big part in whether your practice makes that list. Their friend could type the exact same question and get a completely different set of names back. In this episode of Run Your Private Practice with AI, I break down what SEO, AEO, and GEO actually mean for your practice and why there’s no single AI list you can work your way onto. I also walk through the four areas I’d focus on before paying anyone $2,000 a month, and the quick visibility check I want you to try this week. AI Tips You Don’t Want to Miss: The prompt I use to find gaps on a service page without letting AI invent details about my practice. Why an old directory profile can quietly work against your AEO optimization, and how AI can help you track those down. How a browser sidebar assistant can handle the technical settings most of us would rather avoid. A visibility check to run in ChatGPT, Perplexity, or Gemini, and what to look at beyond whether your name shows up. One simple question to ask new clients that may tell you more than searching for yourself ever will. Mentioned in this episode: AEO Free Guide: https://kymtolson.kartra.com/page/AEOChecklist ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#120
October 7 · 48 min
120. The New World and AI Agents Are Taking Over
In the past couple of months, five different companies released personal AI agents that do a lot more than wait for you to type something into a chat box. When I posted about them in my free Facebook group, a few of you told me you'd never even heard of them. So I wanted to slow down and explain what these things actually are before they show up everywhere. In this episode of Run Your Private Practice with AI, I walk through Instinct, Muse, Q, Dots, and GrokBot. I cover what each one does, what it costs right now, and which one I'd start with. I also share how Instinct has been running quietly in the background of my life since I got back from Europe. There's an important privacy piece too, because these tools can get deep into your digital world faster than you'd expect. In This Episode, We Explore: How AI agents differ from the chatbot you already use, and what it looks like to hand one a real job. How I got through weeks of missed email after traveling without losing a whole day to my inbox. A house-hunting system Instinct set up for me that my real estate agent didn't have time to do. Where multi-agent tools like Q and Dots could fit for therapists who run retreats or workshops. Which tool I'm keeping far away from anything clinical, and the simple habit that makes switching between agents easier. Mentioned in this episode: Waitlist for the Thera AI Hub: https://theraaihub.netlify.app/ Run in your Private Practice with AI Facebook group: https://www.facebook.com/groups/aiprivatepractice/?ref=share_group_link ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#119
September 30 · 29 min
119. Custom GPTs Are Going Away. Here's How to Save Your Work
I've built more than 50 Custom GPTs for my own business and for therapists in the Thera AI Hub, and OpenAI just announced it's retiring every one of them. If you've built even one, a deadline is coming, and there are a few things you'll want to do before it hits. In this episode of Run Your Private Practice with AI, I explain what's replacing Custom GPTs and which parts of your work carry over versus what you'll need to rebuild by hand. I also share why, once the frustration wore off, I ended up liking the new setup better than what I'd built before. AI Tips You Don’t Want to Miss: The two dates every Custom GPT user needs on their calendar. A quick backup habit that takes about 10 minutes per GPT. The one GPT feature that won't carry over, and how to check whether yours uses it. How skill stacking turned my blog writing into something that lands in my inbox every Monday. A HIPAA caveat to know before you build anything that touches client information. Mentioned in this episode: Waitlist for the Thera AI Hub: https://theraaihub.netlify.app/ AI Cheat Sheet: What Tools Should I Use? https://kymtolson.kartra.com/page/AICheatSheet ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#118
September 23 · 15 min
118. Building a Brand Brain That Remembers You
If you've been typing your whole life story into every new AI chat, a Brand Brain is going to change how you work. I did this for a long time. I'd open a fresh chat, explain my practice and how I like to sound, get what I needed, and then start from scratch again the next day. A newsletter I read recently called it doing unpaid onboarding for a robot, and I laughed because it's so true. In this episode of Run Your Private Practice with AI, I walk you through what I taught live on my last Thera AI Hub call, where about 40 therapists started building their own Brand Brain. I talk about why a new AI can feel like a stranger even when you're good at prompting, what I put into mine, and the one small step you can take this week to get started. AI Tips You Don't Want to Miss: How Claude Projects keep your context in place so you're not starting from zero in every chat. What to put in your Brand Brain so your AI sounds like you, including the words you'd never say. How to bring what ChatGPT knows about you into Claude, and why you need to read it before you trust it. A simple prompt that works with any AI to create a profile you own and can take anywhere. How the Human Voice Editor skill gives your content a final pass before it goes out. ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#117
September 16 · 18 min
117. Your Therapist Can't Be Subpoenaed, But ChatGPT Can
A headline stopped me mid-coffee this week: your therapist can't be subpoenaed, but ChatGPT can. Of course, therapists can be subpoenaed too, so it's really just a catchy headline. But it got me thinking, because I know how many of you are still dictating notes into ChatGPT between clients, venting about a tough case, or asking it for a new intervention idea. You tell me about it constantly, in coaching calls and emails. In this episode of Run Your Private Practice with AI, I get into why that headline is pointing at something real, the other AI privacy stories that landed in my inbox this same week, and the specific settings and tools I actually use to keep client information off anything that could ever be subpoenaed. AI Tips You Don’t Want to Miss: Why what you type into a regular consumer AI doesn't get the same protection your own head or your locked EHR does. What it actually takes to verify and turn on the free HIPAA-compliant version of ChatGPT built for clinicians. How to block specific websites from an AI agent like Claude Cowork so it can never reach your EHR. The hidden risk of ambient AI notetakers like Granola sitting in on a session without the other person even knowing. A five-minute gut check to run on your own AI chat history before you assume none of this applies to you. Mentioned in this episode: Berries Academy: https://heyberries.com/academy ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#116
September 9 · 23 min
116. Manus Shut Down, and I Had to Back Up All of My Information. Don’t Put Your Stuff on Rented Land
Right before I hopped on a call with the same people I'd just spent a week teaching to build their websites on it, I got the email that Manus shut down, and my stomach dropped. In this episode of Run Your Private Practice with AI, I walk through what actually happened when the platform I depend on for so much of my business hit a major shake-up, why it turned out okay, and the backup habits I'm building into my business now so the next platform scare doesn't catch me off guard. I'm not here to tell you Manus is bad, because it's not, and I'm still using it every day. This is about what happens when you build your entire business on a platform you don't own, and the simple habits that keep you protected no matter which tool shakes things up next. AI Tips You Don’t Want to Miss: Why relying on one AI platform for your whole business is riskier than it feels, even when everything is running smoothly. The GitHub method that lets you pull your website's code out and rebuild it on a totally different platform in minutes. How a simple backup button built into your website's admin dashboard can save you from losing everything. Why custom GPTs are getting shaky and how turning them into portable skills protects your work instead. The habit of keeping your brand voice, frameworks, and stories separate from any single platform, so a shutdown never means starting from scratch. ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#115
September 2 · 27 min
115. Claude Is Digitally Watermarking Content, and Your CE Trainings Can't Use AI
A member in my AI club recently froze over a simple question about her CE training slides, right as news broke about Claude watermarking content and rumors started flying about an APA crackdown on AI in continuing education. In this episode of Run Your Private Practice with AI, I break down what the watermarking news actually means, what the APA guidance really says, and the four buckets I use to figure out where AI belongs in the CE process and where it doesn't. I also get into why detection tools like Pangram and ZeroGPT are showing up everywhere right now, why asking whether the machine touched your work might be the wrong question entirely, and where I land on the difference between AI generating your ideas and AI arranging the pixels. AI Tips You Don’t Want to Miss: Why LinkedIn and Substack's new AI detection features are flagging even fully human-written posts. The four-bucket framework for deciding where AI belongs in CE prep and where it doesn't. What the APA's AI disclosure requirement for CE providers actually says. How free tools like Pangram and ZeroGPT can check your own content before you publish it. Why "did AI touch it" might be the wrong question to ask about your CE materials. ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#114
August 26 · 19 min
114. The Free HIPAA-Compliant ChatGPT Almost No Therapist Knows About
You've probably heard me say it a hundred times: never put client information into regular ChatGPT. That rule still stands, but there's now a separate HIPAA-Compliant ChatGPT built specifically for clinicians, and almost nobody knows it exists yet. In this episode of Run Your Private Practice with AI, I walk through exactly how I got verified with my NPI number in under three minutes, what I'm actually using it for day-to-day, and the one sneaky spot in the settings where it's not compliant unless you go looking for it yourself. AI Tips You Don’t Want to Miss: How to verify with your NPI number and get into HIPAA-Compliant ChatGPT in just a few minutes, even if you're not a doctor. Why signing the BAA under Settings and Agreements is the one step that actually makes it HIPAA-compliant, not just the name. Using it for progress notes, treatment plans, and denial appeal letters with real client PHI typed straight in. Uploading your own custom skills for things like content creation, supervision prep, and client homework. Where the built-in agents get risky the moment they try to leave the platform and post somewhere else. ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#113
August 19 · 40 min
113. Thinking Bigger About What AI Can Do for Therapists with Claire Feldman
It's easy to think you already know what AI can do for therapists, until someone stretches the idea further than you expected. In this episode of Run Your Private Practice with AI, I sit down with Claire Feldman, a therapist who specializes in binge eating and ADHD, to talk about the tools and workflows she's built into both her private practice and her mentoring business. We get into everything from automated newsletters that write themselves to AI tools that assess a website's visibility, plus the interactive lead magnets that are replacing the PDFs nobody finishes anymore. If you've been using AI for the basics, this conversation might have you thinking bigger. AI Tips You Don’t Want to Miss: How a scheduled Claude task pulls fresh research and drafts a branded newsletter automatically. Why Claude's MailerLite connector can build and launch an entire email sequence for you. How Claire turned a six-week course nobody finished into short, interactive lessons. What an AI visibility assessment tool for therapists actually does. How deep research helps catch blind spots in how you're showing up online. Connect with Claire Feldman: Website: https://www.prosperinprivatepractice.com/ Instagram: https://www.instagram.com/prosperinprivatepractice/ ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#112
August 12 · 22 min
112. Okay, Just Kidding. Claude Fable 5 Does Not Suck!
A few episodes ago, I said Fable wasn't all that impressive, but Claude Fable 5 has spent the last few weeks proving me completely wrong. It posted content for me, built a sales page, and ran automations I never had time to get to, mostly without me in the room. In this episode of Run Your Private Practice with AI, I walk through what I had it handle this month, from a LinkedIn post that went viral before I even read it, to a sales page it built and tested on its own, to email sequences and applications that had been sitting on my to-do list for months. AI Tips You Don’t Want to Miss: How a connector skill let Claude Fable 5 write, grade, and post LinkedIn content through Blotado without any manual posting. Building and testing a full sales page, HTML, hosting, and checkout included, starting from a single voice memo. Setting up a failed payment email sequence and segmenting it automatically across multiple memberships. Turning any completed task into a reusable skill so you can run the same workflow again on command. Pulling a resume together from a LinkedIn profile and drafting an application response in one sitting. Mentioned in this episode: Thera AI Hub: https://theraaihub.netlify.app/ Build Websites with AI - https://kymtolson.kartra.com/page/AIwebsite ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#111
August 5 · 25 min
111. AI Is Changing Mental Health Care: Therapists, We Need Your Voice
AI Is Changing Mental Health Care faster than most therapists realize, and right now the loudest voices shaping that change are tech founders, VCs, and insurance companies, not the clinicians actually in the room with clients. In this episode of Run Your Private Practice with AI, I get into why that's been bugging me for months and what I think we need to do about it. I walk through what's actually happening behind the scenes right now, states passing AI legislation, insurance companies quietly testing AI triage chatbots, and ethics boards writing position statements, almost all of it without real clinician data behind it. Then I share what Berries is doing about that gap and how eight minutes of your time can help make sure the future of AI in mental health gets shaped by therapists instead of everyone else. AI Tips You Don’t Want to Miss: The free quiz that matches you to the right AI tool, from Claude to Manus to Berries. Manus's 300 free daily credits, and why they're enough to start creating AI-generated graphics and video. The real energy cost of AI notes, and why it's smaller than most therapists think. A full practice website built in two hours for under $40 using AI tools alone. The eight-minute survey that could decide whose data shapes the future of AI in mental health care. Mentioned in this episode: Survey | The State of AI in Mental Health Practice 2026: https://tally.so/r/MeM8jM The Therapist's AI Cheat Sheet: https://kymtolson.kartra.com/page/AICheatSheet The AI Website Blueprint for Therapists: https://kymtolson.kartra.com/page/AIwebsite ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
- Transcript
#110
July 29 · 19 min
110. Build a Therapist Website Using AI in 2026 for $36 in Under Two Hours
You can build a therapist website using AI now, and it does not have to take nine months or cost five thousand dollars like mine did. I spent years bouncing from Weebly to Brighter Vision to a developer who farmed my project out and disappeared, and honestly, I regret most of that money and time. In this episode of The Traveling Therapist Podcast, I'm walking through the exact process I used to build aifortherapists.com for about $36 in under two hours, using Claude to plan the site and Manus to actually build it. I'm also opening up my live AI website workshop on August 4th, 5th, and 6th, where we build a site from scratch together, plus a few lessons I learned the hard way about domains, contact forms, and email that you'll want before you start. AI Tips You Don’t Want to Miss: Why Weebly, Brighter Vision, and a $5,000 web developer all fell short before she found a better way. The real cost of being locked into a website you cannot update yourself. How to use Claude or ChatGPT to plan out your website before building anything. What Manus does differently, and how she built aifortherapists.com there for about $36. What to check before transferring an old domain, including contact forms and email. Mentioned in this episode: AI for websites training https://kymtolson.kartra.com/page/AIwebsite AI website I made: https://aifortherapists.com ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#109
July 22 · 44 min
109. How AI Helps ADHD Therapists Run Better Businesses with Maren Londahl-Smidt
If you have ever wondered how AI helps ADHD therapists build a business that works with their brain instead of against it, this conversation will give you a clear picture of what that actually looks like day-to-day. In this episode of Run Your Private Practice with AI, I sit down with Maren Londahl-Smidt, a therapist turned money coach who has been all in on AI for the last two years and says she could not run her business without it. Maren walks through the tools she leans on most, why ClickUp and Claude have become her go-to pair, and how AI helps her stay organized without forcing herself into a system that does not fit how her brain works. She also shares what led her to build a client-facing out-of-network reimbursement tool, and what she is launching next with Profit for Keeps founder Amber Dugger. AI Tips You Don’t Want to Miss: How ClickUp Brain takes a messy brain dump and turns it into an organized task list, complete with due dates and assignees. Why Maren records with ClickUp Clips, lets Brain draft the SOP first, then sends it to a paid AI agent only for formatting, so she isn't burning credits on the whole process. How running the same market research prompt through Claude, ChatGPT, and Gemini helped her confirm a gap nobody else was filling. How one AI-assisted brainstorm about out-of-network reimbursement turned into a digital product with insurance scripts and email templates built in. Why Maren won't hand AI her actual IP, and uses it instead to polish a draft or catch what she's missing. Connect with Maren Londahl-Smidt: Website: https://profitforkeeps.com/therapists Website: https://balanceandbeyondcoaching.com/ Instagram: https://www.instagram.com/moneycoachmaren/ Facebook: https://www.facebook.com/groups/pfkprofitableclinician ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#108
July 15 · 49 min
108. AI Clinical Documentation Tools That Actually Save Time with Ed Stern
If you've ever wondered what AI clinical documentation tools actually look like once someone puts real hours into building and testing them, this episode of Run Your Private Practice with AI is for you. My guest, Ed Stern, a psychiatric nurse practitioner who owns Nothing Better Health and Queer Ear Mental Health, has spent years pulling apart what works, what doesn't, and what he's had to rebuild from scratch when a tool didn't hold up. Ed walks through the safeguard he built directly into his charting software, why he refuses to sign long-term contracts with any AI vendor no matter how much money it could save him, and the questions he now asks before trusting a tool with sensitive patient data. If you're trying to figure out where AI actually earns a place in your documentation workflow and where it doesn't, this conversation gives you a real look at how one clinician made those calls. AI Tips You Don’t Want to Miss: The billing safeguard Ed built directly into his charting tool, and why it changes how he approaches CPT codes. Why a free, HIPAA-compliant tool with a BAA became his go-to for evidence-based clinical answers. The small language shift that keeps his notes cleaner without changing how his AI listens to sessions. How Ed traded hours of spreadsheet work for a five-minute business decision using data he already had. The one rule he will not break with any AI vendor, no matter what it might save him. Connect with Ed Stern: Website: https://www.queerearmentalhealth.com/ Website: https://www.nothingbetterhealth.com/ Email: ed@estern.com ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#107
July 8 · 20 min
107. Claude Fable 5 Asked Me the Questions My $300/Hour Coach Used To
Claude Fable 5 has been everywhere on your feed these past weeks, with AI gurus swearing it was your last chance to try Anthropic's smartest model before July 7th. I saw the same countdown timers and red arrows you probably did, and before I said a word about it to my own community, I had my AI fact-check the claim first. What I found changed the whole story I was about to tell, and it also handed me a simple way to decide when the expensive model is actually worth using. In this episode of Run Your Private Practice with AI, I run five real tasks from my business through Claude Fable 5, from a Facebook post to an offer audit, to find out where the top-tier model actually earns its keep. I walk through what surprised me, including the one question that will save you from overpaying for the wrong model ever again. AI Tips You Don’t Want to Miss: Why a weekly Facebook post does not need your most expensive AI model, and what tasks actually do. How a two-minute fact check exposed the real story behind a viral guru claim. The way Fable spotted a pattern across 100+ podcast episodes that I had never connected myself. How a "poke holes in my offer" prompt surfaced the same questions a $300/hour business coach used to ask. The simple test I now use to decide if a task is worth the expensive model or not. Mentioned in this episode: Run Your Private Practice with AI (free Facebook group) https://www.facebook.com/groups/aiprivatepractice/ Clinical AI Club: https://www.clinicalaiclub.com Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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#106
July 1 · 36 min
106. Using AI to Run Your Business Without a Team with Sally Riggs
For years, running a practice meant hiring help, training that help, and waking up to a phone already full of messages before the day even started. If managing a team has never felt like your strength, you are not the only one, and it might not have to stay that way. In this episode of Run Your Private Practice with AI, I sit down with Sally Riggs to talk about using AI to run your business when you would rather not manage a big team. Sally is a traveling therapist, a travel agent, and a member of the Clinical AI Club, and she lives with chronic illness, so running lean is not a nice extra for her. It shapes everything. She walks through what she is building across both of her businesses, what is actually working, and the honest, messy parts most people leave out. AI Tips You Don’t Want to Miss: Why Sally reaches for Manus, ChatGPT, and Claude for different jobs instead of relying on just one. How she rebuilt her practice website in a couple of hours after it once took months. The Meta Ads lead magnet that brought in over 200 leads at around a dollar fifty each. What to do the moment AI starts spinning its wheels, and why pushing harder just burns credits. A simple end of session habit that keeps Claude from losing your progress overnight. Connect with Sally Riggs: Etsy store: https://ebptools.etsy.com The packing checklist (this is the bundle version) https://ebptools.etsy.com/listing/4499881021/chronic-illness-travel-packing-checklist My therapy intensive page: https://www.nyccbtp.com/intensive.html My travel advisor website: https://www.sallyssafeandconnectedtravel.com Meta Ad lead magnet if you'd like to grab a copy: https://mailchi.mp/fora/eh0ztkgo8z Mentioned in this episode: Run Your Private Practice with AI (free Facebook group) www.facebook.com/groups/aiprivatepractice/ Clinical AI Club: www.clinicalaiclub.com Thera AI Hub: kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app The Show is Sponsored by: Berries: Say goodbye to the burden of mental health notes with automated note and treatment plan creation! www.heyberries.com/therapists Auralink Pro: Give clients guided support between sessions and get a clinical summary before they’re back on your couch! Try it free for 30 days (no credit card needed) plus 30% off your first 12 months. www.auralink.com/kym
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